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Pnud Tunisie recrute

Finance Assistants

Summary of Key Functions:
Implementation of operational and financial management strategies
Functioning of cost-recovery system
Accounting and administrative support
CO cash management
Knowledge building and knowledge sharing

Ensures implementation of operational strategies focusing on achievement of the following results:
• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
• Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
• Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
• Proper receipting of goods and services and establishment of accruals.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Presentation of information on the status of financial resources as required.
• Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
• Management of cash receipts and petty cash.
• Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:
• Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Preparation of monthly UN exchange rate report to Treasury.
• Timely and accurate preparation of bank reconciliations.
• Initiation of bank transfers and deals in Atlas.
• Creation of deals in large offices can be performed by Finance / Treasury Associates.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff on Finance.
• Contributions to knowledge networks and communities of practice.

Competencies
Ability to make new and useful ideas work
Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations
Leadership
Ability to persuade others to follow
Level 2: Proactively identifies new opportunities and challenges
People Management
Ability to improve performance and satisfaction
Level 2: Takes ownership of responsibilities
Communication
Ability to listen, adapt, persuade and transform
Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity
Delivery
Ability to get things done while exercising good judgement
Level 2: Meets goals and timelines for delivery of products or services;

Technical / Functional
Building Partnerships Tracks and reports on mobilized resources
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Promoting Organizational Learning and Knowledge Sharing
Researches best practices and poses new, more effective ways of doing things
Identifies and communicates opportunities to promote learning and knowledge sharing
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Job Knowledge / Technical Expertise
Understands the main processes and methods of work regarding to the position
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Promoting Organizational Change and Development
Documents ‘best practices’ in organizational change and development within and outside the UN system
Demonstrates ability to identify problems and proposes solutions
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Design and Implementation of Management Systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Client Orientation
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet clientneeds and deadlines
Responds to client needs promptly
Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Promoting Accountability and Results-Based Management
Maintains databases
Level 2: Execute & Learn: Execute & Learn: Perform defined task

Education :
Bachelor’s or equivalent with specialized certification in Accounting and Finance. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience
2 years of progressively responsible finance and accounting experience is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Knowledge of IPSAS and/or IFRS desirable
Fluent Arabic and French, working knowledge of English.

Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Ville : Tunis
Nom / Entreprise : PNUD Tunisie
Email : ›
Adresse : Rue du Lac Windermere, Immeuble le Prestige Business Center, Tour A et D, Les Berges du Lac 1053, Tunis
Site Web : https://www.tn.undp.org/content/tunisia/fr/home/jobs.html